32 “Welcome to the Team” Message Examples for New Employees

 

What Is a "Welcome to the Team" Message?

A "Welcome to the Team" message is a greeting or note sent to new employees to welcome them into the organization. It's a non-negotiable part of the onboarding process that helps new hires quickly feel recognized, appreciated, and valued. You can use any medium to deliver this message: email, Slack, handwritten note, video message, or team meeting.

This message sets the tone for the new employee's experience and impacts their integration in the company culture and overall employee engagement. A well-written welcome message can:

• Create a Positive First Impression: It helps new hires feel like they’ve made the right choice in joining the company and sets a positive tone for their future interactions.
• Reinforce Company Culture: A welcome message helps a new employee understand what makes the company unique and what is expected of them.
• Foster a Sense of Belonging: A personalized and warm message can make new hires feel like they are already part of the team, which can improve their engagement and commitment.
• Provide Essential Information: It can include important details such as start dates, dress code, team introductions, and resources to help new employees navigate their first days.
• Encourage Open Communication: A welcome message can encourage new hires to ask questions and seek support, promoting a culture of openness and collaboration from the get-go.

 

32 Best Welcome to the Team Message Examples

 

 

Your welcome messages aren't just about saying "hello"—it’s about making a new team member feel genuinely welcomed, valued, and excited to be part of the team. A well-crafted message can set the tone for their entire experience with the company, making them feel like they belong from day one.

Whether you need a formal message for a corporate setting, an informal note for a creative team, or a playful greeting to break the ice, we’ve got you covered. We've written dozens of welcome to the team message examples to give you plenty of ideas.

 

Formal Welcome Messages

Formal welcome messages are best suited for corporate environments, traditional industries, or roles where a professional tone is expected. These messages help to set a respectful and polished tone. They're a great fit for roles such as executives, managers, or positions within more structured settings.

 

Example 1

"Dear [New Hire’s Name],
Welcome to [Company Name]! We are thrilled to have you on board as our new [Job Title]. Your expertise and experience will be a valuable addition to our dynamic team. We look forward to achieving great things together.
Best regards, [Your Name]"

 

Example 2

"Hello [New Hire’s Name],
On behalf of the entire team [Department Name], I would like to extend a warm welcome to you. We are confident that your skills and background will contribute significantly to our ongoing projects. Please feel free to reach out if you have any questions as you settle in.
Sincerely, [Your Name]"

 

Example 3

"Dear [New Hire’s Name],
We are pleased to welcome you to [Company Name] as our new [Job Title]. Your impressive background and passion for [industry/field] will be a great asset to our team. We look forward to your contributions and wish you great success in your new role.
Warmest welcome, [Your Name]"

 

Example 4

"Dear [New Hire’s Name],
It’s a pleasure to welcome you to [Company Name]! We’re excited about the experience and fresh perspective you bring as our new [Job Title]. We believe you’ll fit right in and contribute significantly to our projects. Don’t hesitate to ask if you need any help settling in.
Regards, [Your Name]"

 

Example 5

"Hello [New Hire’s Name],
Welcome to [Company Name]! We’re excited to have you join us as our new [Job Title]. Your unique skills and experience are highly valued, and we can’t wait to see your contributions. If there’s anything you need, just let us know.
Best, [Your Name]"

 

Informal Welcome Messages

Informal welcome messages are perfect for creating a relaxed and friendly atmosphere. If you have a chill, laid-back culture, these messages will be a better fit. These messages are ideal for creative teams, startups, or any workplace where a casual tone is appreciated. They help new hires feel comfortable and part of the team right from the start.

 

Example 1

"Hey [New Hire’s Name],
Welcome to the team! We’re super excited to have you with us as our new [Job Title]. Can’t wait to see all the amazing things we’ll accomplish together. Let’s grab a coffee soon!
Cheers, [Your Name]"

 

Example 2

"Hi [New Hire’s Name],
Welcome aboard! Thrilled to have you join us as a [Job Title]. Looking forward to working together and getting to know you better. Don’t hesitate to ask if you need anything!
Best, [Your Name]"

 

Example 3

"Hello [New Hire’s Name],
Welcome to [Company Name]! We’re pumped to have you join our team as a [Job Title]. We’re all here to help you get settled in, so feel free to reach out anytime.
Best, [Your Name]"

 

Example 4

"Hey [New Hire’s Name],
Welcome to the crew! We’re excited to have you with us as our new [Job Title]. Let’s make some great things happen together. Don’t be a stranger—come by and say hi!
Cheers, [Your Name]"

 

Example 5

"Hi [New Hire’s Name],
Welcome to [Company Name]! We’re thrilled you’re here as our new [Job Title]. We’ve got a fantastic team, and we’re sure you’ll fit right in. Let’s catch up soon!
Best, [Your Name]"

 

Playful Welcome Messages

Playful welcome messages are perfect for teams that thrive on creativity, humor, and a light-hearted work environment. These messages are great for breaking the ice and making new hires feel instantly comfortable and part of the fun-loving team. They’re ideal for startups, creative agencies, or any workplace that values a bit of fun and personality.

 

Example 1

"Hey [New Hire’s Name],
Welcome to our crazy, fun-loving team! We’ve reserved the best spot in the office for you (right next to the coffee machine). Let’s make some magic happen!
Cheers, [Your Name]"

 

Example 2

"Hello [New Hire’s Name],
Welcome to the coolest team in town! Your mission, should you choose to accept it, is to have fun, be awesome, and help us conquer the world (or at least our industry).
Cheers, [Your Name]"

 

Example 3

"Hi [New Hire’s Name],
Welcome to the squad! We’re thrilled to have you join our team. Prepare for a mix of hard work, lots of laughs, and maybe the occasional office prank.
Cheers, [Your Name]"

 

Example 4

"Hello [New Hire’s Name],
Welcome to our team! Get ready for some serious work and some serious fun. We’re all about balance here—work hard, play hard!
Cheers, [Your Name]"

 

Example 5

"Hey [New Hire’s Name],
Welcome to the gang! We’re super excited to have you with us. Let’s make your first day awesome and kick things off with a bang!
Best, [Your Name]"

 

Remote Employee Welcome Messages

Welcoming a remote employee requires a bit of extra effort to make them feel connected and part of the team. These messages are perfect for making remote hires feel included, valued, and excited to join your team. They help bridge the gap and guarantee that new remote employees feel as welcomed and integrated as their in-office counterparts.

 

Example 1

"Hi [New Hire’s Name],
Welcome to our remote team! Even though we’re miles apart, we’re thrilled to have you on board as our new [Job Title]. We’ve set up everything you need to get started and are here to support you every step of the way.
Best, [Your Name]"

 

Example 2

"Hello [New Hire’s Name],
Welcome to [Company Name]! We’re excited to have you join us remotely as a [Job Title]. Don’t hesitate to reach out if you need anything—we’re just a click away. Looking forward to collaborating with you!
Cheers, [Your Name]"

 

Example 3

"Hi [New Hire’s Name],
Welcome to our virtual family! We’re excited to have you with us as a [Job Title]. Even though we’re not in the same office, we’re all here to support you and help you have a smooth transition.
Cheers, [Your Name]"

 

Example 4

"Hello [New Hire’s Name],
Welcome to the remote team at [Company Name]! We’re so happy to have you on board as our new [Job Title]. We’ve got lots of virtual tools and resources to help you settle in. Feel free to reach out anytime!
Best, [Your Name]"

 

Example 5

"Hi [New Hire’s Name],
Welcome to [Company Name]! We’re thrilled to have you join us remotely as a [Job Title]. We’ve got a fantastic team and lots of virtual resources to help you feel connected and supported. Don’t hesitate to reach out if you need anything!
Cheers, [Your Name]"

 

Welcome Messages for Freelancers and Part-Time Workers

Freelancers and part-time workers might not have traditional schedules and responsibilities, but they're still a valuable asset on your team. These welcome messages aim to make them feel integrated valued as soon as possible.

 

Example 1

"Hey [Freelancer/Part-Time Worker’s Name],
Welcome to the team! We’re excited to have your expertise and fresh perspective as part of our project. Even though you’re working as a freelancer, you’re a vital part of our success. Looking forward to great collaborations!
Cheers, [Your Name]"

 

Example 2

"Hi [Freelancer/Part-Time Worker’s Name],
Welcome to [Company Name]! We’re excited to see what you’ll bring to the table as a part-time employee. Your role is essential to our projects, and we’re here to support you.
Best, [Your Name]"

 

Example 3

"Hello [Freelancer/Part-Time Worker’s Name],
Welcome aboard! We’re thrilled to have you join our team as a freelancer/part-time worker. Your unique skills and perspectives are exactly what we need. Looking forward to working with you!
Cheers, [Your Name]"

 

Icebreaker Welcome Messages

Icebreaker welcome messages are perfect for making new hires feel comfortable and getting them to engage with the team right away. These messages are designed to break the ice and encourage interactions that help new team members feel part of the team. They often include fun facts, trivia, or playful questions that promote a friendly and welcoming atmosphere.

 

Example 1

"Hey [New Hire’s Name],
Welcome to the team! We’re super excited to have you with us. To kick things off, we’d love to know: What’s your go-to karaoke song? Looking forward to some fun times ahead!
Cheers, [Your Name]"

 

Example 2

"Hi [New Hire’s Name],
Welcome aboard! We’re thrilled to have you join us. Fun fact: We have a weekly trivia game, and your first question is: If you could travel anywhere in the world, where would you go? Can’t wait to hear your answer!
Best, [Your Name]"

 

Example 3

"Hello [New Hire’s Name],
Welcome to [Company Name]! We’re excited to have you join our team. Let’s break the ice—tell us one fun fact about yourself that we wouldn’t guess. Looking forward to working with you!
Cheers, [Your Name]"

 

Example 4

"Hi [New Hire’s Name],
Welcome to [Company Name]! We’re excited to have you on board. To help us get to know you better, share your favorite book or movie and why you love it. Looking forward to great conversations and collaborations!
Cheers, [Your Name]"

 

Example 5

"Hi [New Hire’s Name],
Welcome to [Company Name]! We’re excited to have you with us. Here’s a fun icebreaker: If you could have dinner with any famous person, living or dead, who would it be? Can’t wait to hear your answer!
Best, [Your Name]"

 

Welcome Messages for Different Roles

Whether welcoming managers, interns, executives, or other specialized roles, these messages highlight the importance of their new position and set the tone for their experience with the company.

 

Example 1

"Dear [New Hire’s Name],
Welcome to [Company Name]! We are thrilled to have you join us as our new [Managerial Position]. Your leadership and expertise are highly valued, and we are confident that you will drive our team to new heights. Please feel free to reach out if you need anything.
Best regards, [Your Name]"

 

Example 2

"Hello [New Hire’s Name],
Welcome aboard! We’re delighted to have you as our new [Executive Position]. Your strategic insights and leadership are exactly what we need to drive our mission forward. Excited to see where we’ll go under your guidance.
Best, [Your Name]"

 

Example 3

"Hello [New Hire’s Name],
Welcome aboard! We’re thrilled to have you on our team as a Customer Service Representative. Your commitment to helping our customers will make a big difference. Looking forward to working with you!
Best, [Your Name]"

 

Example 4

"Hello [New Hire’s Name],
Welcome to [Company Name]! We’re excited to have you join our sales team as a [Sales Position]. Your energy and enthusiasm are just what we need to drive our sales efforts. Let’s achieve great things together!
Best, [Your Name]"

 

Best Practices for Writing and Sending a Great Welcome Message

Writing a welcome message might sound simple, but there are teeny-tiny details that can turn a so-so message into an amazing first impression. Here are some of the basics to keep in mind before you press send:

 

1. Personalize Your Message

One of the most important aspects of a welcome message is personalization. Address the new hire by their name and mention specific details about their role, background, or something memorable from their interview. This shows that you’ve put thought into the message and are genuinely excited about their arrival.

Example: "Hey [New Hire’s Name], Welcome to the team! We’re thrilled to have someone with your expertise in [specific field] join us. Can’t wait to see the impact you’ll make!"

 

2. Set the Right Tone

Match the tone of your welcome message to your company’s culture. If your workplace is formal, keep the message professional. If it’s more laid-back and creative, feel free to add some humor and warmth. The tone sets the stage for what the new hire can expect from their work environment.

Example For a formal setting: "Dear [New Hire’s Name], Welcome to [Company Name]. We are delighted to have you on board as our new [Job Title]."
For a casual setting: "Hey [New Hire’s Name], Welcome to the crew! We’re super excited to have you join us as our new [Job Title]."

 

3. Include Key Information

Don’t forget to provide essential details that will help the new hire get started smoothly. This might include their start date, first-day agenda, dress code, team introductions, and any resources they might need.

Example: "Hi [New Hire’s Name], We’re excited for your first day on [start date]. You’ll be meeting with [team member names] for a quick orientation. Don’t forget to check out the employee handbook attached to this email."

 

4. Show Enthusiasm and Warmth

Your enthusiasm can be contagious. Show genuine excitement about the new hire joining the team. A warm and welcoming tone helps alleviate any first-day jitters and makes them feel like they’ve made the right choice.

Example: "Hello [New Hire’s Name], We’re absolutely thrilled to welcome you to [Company Name]! Your skills and energy are just what we need. Can’t wait to see you shine here."

 

5. Encourage Open Communication

Let the new hire know that they can reach out with any questions or concerns. This helps build an open and supportive work culture right from the start.

Example: "Hey [New Hire’s Name], If you have any questions or need anything as you get started, don’t hesitate to reach out. We’re here to help!"

 

6. Nail Your Timing

Send your welcome message well before the new hire’s start date. This not only makes them feel valued but also gives them time to prepare and reach out if they have any questions.

Example: "Hi [New Hire’s Name], Welcome to [Company Name]! We’re excited to see you on [start date]. Let us know if you need any assistance before then."

 

7. Follow Up

A follow-up message or call after their first day shows continued support and reinforces the welcoming atmosphere. It’s a great way to check in and address any initial questions or concerns they might have.

Example: "Hello [New Hire’s Name], Hope your first day went well! Just checking in to see if you need anything or have any questions. Looking forward to catching up soon."

 

Roll Out the Red Carpet with Terryberry

Creating a welcoming environment for new hires sets the tone for their entire experience with your company. But how do you know if your efforts are truly working?

That’s where Terryberry comes in.

Our comprehensive surveys and feedback tools help you measure and improve your team welcome strategies to guarantee every new team member feels valued and excited from day one.

Ready to roll out the red carpet for your new hires? Let Terryberry help you create an unforgettable welcome experience. Schedule a demo with our team today to learn how our surveys and feedback tools can transform your onboarding process and set the stage for long-term success.